PPS Technology Leaders Cadre (TLC)

https://it.pps.k12.or.us/index.pl?id=11871

Follow the link above to review School Startup Guidelines.

As the end of the school year approaches, the IT Department would like
to highlight some important things to remember about preparing
technology for the summer. If you have any further questions about these
guidelines, please contact the IT Service Desk at x3375 or
itservicedesk@pps.k12.or.us.

Key Dates and Cutoffs

• Phone changes, connections and removals must be submitted via Telecommunications Service Request (see this page: https://it.pps.k12.or.us/index.pl?id=6122) by the last day of school. Estimated time of completion is 4 weeks from the time that a completed TSR is received.
• Data connections, data drop installation and changes in the data network are also submitted via TSR, but require 4-6 weeks from the time the completed form is received. NOTE: this does not include wireless installation requests.
• Wireless Internet requests need to be received by July 15, 2008 in order to be completed during the 2008-2009 school year.
• All purchasing requests for fiscal year 2007-2008 (including IT Refresh) need to be submitted to IT Purchasing by Memorial Day weekend.

K-8 Reconfiguration
Clark, Binnsmead and Creative Science School (CSS) are considered to be *in transition* this year, meaning the school is moving from one building to another. These transitions involve a complete school or program, and not a single teacher changing schools or grade being added to an existing school.

Staff members at these schools are being contacted about what to do with their computer equipment, but if you have any questions about the transition effort, please send an e-mail to k8tech@pps.k12.or.us.

Lab Clean-Up Request Process
If you are a lab teacher or STC supporting a lab, please visit this link to submit a Summer Lab Clean-Up Request to IT: https://it.pps.k12.or.us/index.pl?iid=10953. You will receive a confirmation email and may be contacted for any missing or clarification
information.

Equipment Guidelines

• No computer is to be taken home unless a staff member has a portable piece of equipment (i.e. a laptop) assigned to him or her during the school year. This equipment is to be treated just as it is during the regular school year, and the equipment is the responsibility of the person to whom it is assigned.
• If you are not taking a portable device home (laptop, etc.), make sure it is locked up or otherwise secured in your school.
• Administrators with Laptops: The following guideline applies to any building administrator assigned a District-supplied laptop:
  • If you are returning to the same site in the fall please take your laptop home over the summer. If you choose instead to leave your laptop at school, please lock it in a secure location.
  • If you are transferring to a new site, please take your laptop with you. Please call the IT Service Desk at x3375 to get printers configured for your new site.
  • If you are retiring or leaving the district, please bring your laptop to the Office of Information Technology at the BESC floor L-1 to get your data burned to disk and turn in your laptop.
• Technology Bundles (HS SS/LA/Science): If your bundle came with a laptop and you are checking it out for the summer, please follow the same procedure as listed above. Write down the asset tag number and the serial number of the computer and give it to the designated person at your building. Please also do this for any additional equipment that you may be checking out. Make sure that the rest of the equipment/cart is in a secured location and not left out in an open classroom, if possible.
• If you have computer equipment at your school that you no longer need, please contact the IT Service Desk at x3375 or itservicedesk@pps.k12.or.us and it will be removed over the summer.
• Please make sure you label the equipment clearly and have the following information ready when you call:
• Quantity and type of equipment to be removed (e.g., 13 monitors, 2 iMacs, 3 laserjet printers)
• Room number or location of equipment within the school

Ricoh Copier/Printer Guidelines
You MUST send an end-of-year meter read for your Ricoh copiers, so that we can make sure that you are billed correctly. If we do not receive your meter reading and someone uses the copier over the summer without your knowledge, you will be billed for the copies.

If the copier will be used over the summer break:

1. Send us a meter read (we’ll remind you again before the end of the year).
2. Leave the copier connected to both Electrical power and to the Network (if it is connected).
3. Do NOT turn off the copier’s main switch. It will go into Power Save mode by itself.
4. If you know who and/or what department(s) or program(s) are going to be using your equipment, please send the contact name, department or program name, and email and phone numbers to Publication Technologies (pubtech@pps.k12.or.us), so that we can ensure billing is correct for the Summer period.

If the copier will not be used over the summer break:

1. Send us a meter read (we’ll remind you again before the end of the year).
2. Turn the copier power off. To do this follow these steps:
   • Press the Main Power Button on the topside control panel.
   • Turn off the copier’s Main switch, located next to the finisher on the left side of the unit, viewed as you face the front of the copier. It is usually hidden behind a clear plastic plate that lifts up from the bottom.
   • Unplug the power cable from the wall, but NOT from the copier.
   • Unplug the network data cable from the jack in the wall or switch/hub. Label the wall plate or hub to make fall setup easier.

Moving your copier
If you need to have your copier(s) moved over the summer (e.g., your program is moving to a new location), please let us know as soon as possible. We’ll also help determine whether or not the new location has sufficient electricity and network connectivity. Please contact the IT Call Center at x3375 or email itservicedesk@pps.k12.or.us if you need to
have your printer/copier moved.

Revised Computer Standards
The following computer standards will be in effect beginning summer 2008:

Mac Desktops (Staff or Student)
Minimum supported and allocated:
400Mhz processor
256MB RAM
10GB HDD
Firewire enabled

Mac Laptops
Minimum supported and allocated: White iBooks or newer

PC Laptops
Minimum supported: Any CTL laptop
Minimum allocated: Model CL50 or newer

PC Desktops (Staff or Student)
Minimum for support:
P3, 500MHz processor
256MB RAM
10GB HDD

Minimum for reallocation:
P4, 1.0 GHz processor
512MB RAM
10GB HDD

File Storage

• Staff X/Y Drives – Staff X and Y drives will be retained as-is and backed up over the summer. Please be SURE to move any data you want to retain from your local hard drive to your network department or home directory. Local hard drives are subject to any number of environmental factors (power surges, malicious usage, theft) that could result in data loss. Moving your data to a network drive will ensure the safety of your data. Typically, that data would live in your *My Documents* folder or on the Desktop. If you need assistance with backing up your data, please contact the IT Service Desk at x3375 or itservicedesk@pps.k12.or.us. If your site does not have network servers for storage, please backup your data on CD, flash drive or other storage medium.
• Student Y Drives – Student Y drives/home directories (Novell and LTSP) will be archived and cleared over the summer. If any student wishes to retain their data, they should arrange to burn a CD, copy the data onto a flash drive or email themselves pertinent files. If schools would like help with communication strategies or storage mediums, please contact Customer Care at x3920.